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Executive Assistant
Hybrid | Las Vegas, NV

ROLE

If you are excited by varying projects, no day looking the same, and working with a tight-knit team that sets the entire company up for success - our Executive Assistant role may be for you.

As the Executive Assistant, you will serve as one of the primary gatekeepers to the company's CEO and Founder (two individuals). 

This role is crucial because you will support the Executives with personal and business-related tasks. 

Values alignment is non-negotiable.. Due to the proximity you will have access to the founders of the company if is of the utmost importance that you deeply resonate with values they have set forth...

  • Sincere Candor
  • Unimpeachable Character
  • Competitive Greatness

Our founders are mission-driven, and the goal of the entire administrative team is to make sure that they can focus on the strategy of the business - while we handle the rest. 

We consider ourselves the “nucleus” of the organization and take immense pride in the work we do, reflecting our founders' mission and values in all interactions and work we do.

In this role, you will be responsible for everything from researching, booking, arranging travel, office management, and business/personal tasks for the Founder & CEO.

RESPONSIBILITIES:

  • Managing projects on behalf of the Founder/CEO to ensure the team is held accountable.
  • Assist and communicate with executives in decision-making, program management, and initiative implementation.
  • Meeting minutes on all Acquisition.com calls Executives host and document project status from these meetings to hold attendees accountable. 
  • Ensuring the Founders calendar is proactively organized for future weeks. Your job is to ensure maximum productivity within their working hours.
  • Managing Asana board of activities. This gives transparency to the Lead Executive Assistant & CEO and effective cross-collaboration within the Administrative Team.
  • Acknowledging all incoming communication inquiries on behalf of the Founder and CEO, specifically email and inquiries on the website for speaking and events.
  • Assisting the Founder and/or the CEO in the execution of new projects and objectives within the company. This can range from scheduling meetings to filling out all paperwork to managing appointments and follow-ups to launching a new book or funnel.
  • Organizing travel and complicated itineraries and collaborating with the Administrative Team.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information for the CEO as requested.
  • Reminding the Executives of important tasks and due dates as well as decisions to be made.
  • Research and purchase gifts for both business and personal occasions.
  • Assist with personal tasks such as mail organization, vendor management, deliveries, and keeping the household full with basic groceries and meals if needed.
  • Assist in organizing ‘Mozination’ and ‘Acquisition.com’ in-person meetings/events.
  • Collaboration and communication within the Administrative Team for transparency.
  • Effectively and kindly communicating with team members and/or external stakeholders whilst upholding a high level of professionalism. You are representing the Founder & CEO.
  • Effectively think forward/ahead to ensure all details are communicated with appropriate stakeholders.
  • Coordinate company cadence management including but not limited to Quarterly Planning for the Strategic Team, Acquisition.com Team & Mozi Media.
  • Responds to CEO & Founder in Slack within 3 minutes
  • Assist with workshop tasks, as needed by the Operations team.

RESULTS

  • Projects are managed in Asana in a transparent and organized manner
  • Founder & CEO calendars are organized 3-6 months ahead.
  • Vital business and any/all personal appointments are set and pre-scheduled as requested, keeping in mind distance, drive times, and time between events to accommodate the Executive’s life.
  • Appropriate research is done on behalf of Executives to help direct focus involving new projects, ventures & anything else needing attention.
  • All interactions are screened and handled appropriately, reaching out to the Lead Executive Assistant as needed for decision-making.
  • The Executive’s calendar is pre-planned each week or created/reviewed the week before. Maker time and Quiet days are always guarded and blocked.
  • The Founder/CEOs household and office are clean and organized.
  • The Asana board is updated at minimum EOD each day.
  • All stakeholders are well-informed.

REQUIREMENTS

  • Works well under tight deadlines and pressing situations.
  • Ability to adapt to a fast-growing company.
  • Proven success with project management.
  • HIGH managerial skills.
  • Ability to design organizational systems/SOPs on behalf of the Administrative Team.
  • Strong communication skills included but not limited to discretion and confidentiality, adaptability, active listening, precise and articulate, non-verbal communication.
  • Ability to learn software quickly.
  • Proficiency in writing emails, memos, reports, and other documents with clarity, precision, and professionalism.
    Able to consistently maintain a positive attitude and reflect the demeanor of CEO.
  • Ability to maintain accuracy and discretion under pressure.
  • Exceptional attention to detail when managing high-level administrative tasks such as coordinating executive schedules, preparing executive presentations, and managing travel logistics.
  • Ability to anticipate Founder & CEO 3-5 steps ahead is key.
  • Lives in Las Vegas, NV.
  • Willing to be on-call, as needed.
  • Willing to be available outside of “working hours”.

LOCATION

  • Full-time position based in Las Vegas with a hybrid work model.

TRAVEL

  • Available, as needed (1-2 times a year, if any)

AVAILABILITY

  • Able to work Monday - Friday 8 AM-5 PM
  • Willing to be available outside of “working hours” including evenings and weekends & available to be on-call, as needed.

COMPENSATION

  • $80,000 - $95,000 (based on experience) 

BENEFITS

  • Acquisition.com believes great people are at the center of every successful business.
  • Medical, Vision, Dental Benefits
  • Flexible PTO
  • 401(k) with employer match

REPORTS TO

  • Lead Executive Assistant