ROLE:

As the Senior Administrative Assistant you will serve as one of the primary gatekeepers to both the CEO and Founder of the company.

This role is crucial because you will be supporting the EA Team with personal and business-related tasks for the Founder and CEO of the company.

Value alignment is nonnegotiable here. Due to the proximity you will have to the founders of the company. It is of the utmost importance that you deeply resonate with values they have set forth..

Sincere Candor
Unimpeachable Character
Competitive Greatness

Our founders are mission driven, and the goal of the entire administrative team is to make sure that they can focus on the strategy of the business - while we handle the rest. We consider ourselves the “nucleus” of the organization and take immense pride in the work we do, reflecting our founders mission and values in all interactions and work we do.

In this role, you will be responsible for everything from researching, booking, and arranging travel, office management, as well as personal tasks for the Founder & CEO.

RESPONSIBILITIES:

Organizing travel and complicated itineraries for the Founder & CEO including but not limited to flights, hotels, dining, activities, and guest visits for business and travel.
Proactively organize personal appointments in advance
Proactively ensure calendars are clear of conflict and meets the Founder & CEOs calendar preferences so they can remain focused
POC for all travel arrangements and on-site location manager, if applicable.
Available on weekends for any travel-related issues/questions as the need arises
Assist the team with planning any in-person business-related meetings and/or events.
Attend in-person meetings and events as needed.
Complete personal and business-related errands as needed.
Retrieve and disperse mail and shipments from the personal home and company office as needed.
Select and send gifts for special occasions to teammates, Business Partners, family, and friends.
Ordering lunch daily for Founder, CEO, and occasionally teammates and Business Partners when applicable.
Coordinate with maid and building manager to order and manage inventory of all office and personal home supplies ensuring all items at the company office and personal home are always fully stocked.
Coordinate with vendors for proper upkeep of the Founder & CEO’s personal home.
Meeting minutes on an as-needed basis.
Ensure cars are always cleaned and charged
- Take cars for yearly maintenance as needed and keep a schedule
Assist in organizing ‘Mozination’ and ‘Acquisition.com’ in-person meetings/events
Available to be on call on weekends, as needed.
Any other duties deemed necessary by the Founder, CEO & Team

RESULTS:

All aspects of travel planning should start 6 months prior to the event to ensure preferences are met and there are no issues.
All travel is correctly booked and input into the calendar as far in advance as possible but not less than 3 months in advance.
Travel should be reconfirmed one (1) month prior to departure to ensure no changes or adjustments are needed, then again two (2) weeks prior to departure date.
Calendars are proactively cleared of any conflicts based on the Founder & CEOs preferences.
All Senior Administrative Assistant action items are properly tracked/updated daily in Asana.

REQUIREMENTS:

Works well under tight deadlines and pressing situations.
Has a high tolerance to stress and is 'unwavering'.
Ability to work in a fast-moving work environment.
Efficient with email, phone, scheduling, travel arrangements, etc.
Working knowledge of G-Suite.
Able to consistently maintain a positive, can-do attitude and reflect a professional demeanor.
Innate ability to seek out answers from other sources and problem-solve with little input from the Supervisor.
Minimum of 2 years experience as Senior Administrative Assistant.
Minimum of 2 years of travel arrangement experience for high-level Executives.
Experience using project management tools such as asana.
Willing to be on call on weekends (rotating weekends)
Must reside in Las Vegas, NV
Must be willing to travel to events as needed as coverage for Founder/CEO and EA Team.

SALARY:

$65,000 - $70,000

BENEFITS: